To automate this process and save time, you can set up a signature in Outlook and use it for each new mail or reply message you write.So, how do you create a custom signature for yourselves and add it to your emails? In this article, we will get into the nitty-gritty of creating and adding a signature in Outlook.
How to Setup a Signature in Outlook?
Setting up a signature is a simple process and won’t make much of your time. However, it can vary according to the Outlook version and whether you use it through a mobile app, desktop app, or web version.After creating a personalized signature, you can decide whether to assign it to a particular email, new message, or reply/forward emails. Then, the signature will be appended automatically at the end of each message without you typing a single word again.
Create a New Signature
You can set up a new signature in Outlook for the desktop app, web app, and mobile devices as follows.
On Outlook Web
On Outlook Desktop App (Windows)
On Desktop App (Mac)
On Mobile Devices (Android and iOS)
On the other hand, you can instead use the built-in signature templates provided by Outlook. Furthermore, you can even edit it and make a custom signature out of it. To download and use the template,
Format the New Signature
In the Signatures and Stationery window, you can format the signature in various ways. Most of the common features like bold, italic, underline, alignment, font properties (type, size, color), etc., are available under the Edit signature section. Furthermore, you can insert a logo, an electronic signature, or a link in your Outlook signature as follows.
Insert an Actual Signature
If you have an electronic version of your handwritten signature, you can insert it on the Outlook signature. For this,
Insert a Logo/ Social Media Icon with A Link
Similar to the handwritten signature, you can insert your company logo or a social media icon on an Outlook signature. To insert a logo,
Select a Default Outlook Signature
If you have created multiple signatures on your Outlook account, you can choose a default one for your new email message/reply message. Here’s how to do it:
On Outlook Web
On Outlook Desktop App
How to Manually Insert a Signature for a New Message on Outlook?
In case you don’t want to change the default signature each time you need a different signature, you can manually insert it. Also, you can access all the signatures associated with your Outlook accounts using this method.Here’s how you can do it.
On Outlook web app
On the Desktop app
